At NodeFlair, protecting your personal data is important to us. We are committed to ensuring that your privacy is respected and maintained at all times and have based this Privacy Statement on applicable privacy laws as well as our existing obligations of confidentiality.
“personal data” means data, whether true or not, about an individual who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access. The following are some examples of personal data: name, address, telephone number, and e-mail address.
This Privacy Statement explains how NodeFlair Pte. Ltd. collects personal data and how we maintain, use and disclose that information. It also provides details about your privacy rights, along with our general rights and obligations in relation to the personal data we keep on record.
By continuing to use our services via our website or by providing personal data to us, you agree to the collection, use and disclosure of your personal data in the manner set out in this Privacy Statement.
The type of information that we typically collect and hold will vary depending on our relationship with you. These relationships are generally categorised as:
We may also collect personal data from you if you contact us (for example by phone or email) and do not fall into one of the above categories.
If you are a candidate we collect your personal data as reasonably necessary for us to determine your suitability for work with us or through us. Some examples of personal data that we may collect about you as a candidate are:
NodeFlair only collects, uses and discloses personal data with your consent or deemed consent or as otherwise permitted under the Personal Data Protection Act 2012 (PDPA) or other applicable laws and regulations.
If you are our client, we collect information that is reasonably necessary for us to provide the best recruitment solutions for you and your business needs. The main types of information we collect about you as our client are:
If you are a referee we collect information that is reasonably necessary for us to determine a candidate’s suitability for work with us or through us. The main types of information we collect about referees are:
2.4 website users
For general information with regard to visiting our website, please refer to section 4.4a below.
b. NodeFlair Salaries and NodeFlair Recruiter
On our website, we have a salary submission tool (www.nodeflair.com/salaries/addsalary) within NodeFlair Salaries (www.nodeflair.com/salaries) that allows a user to contribute detailed salary package information for the community.
We also have a profile creation tool (www.nodeflair.com/users/sign_up) within NodeFlair Recruiter (www.nodeflair.com/recruiter) that allows a user to create a digital profile for the purpose of starting the recruitment process with us.
We collect your personal data as reasonably necessary for us to provide you with the free service of NodeFlair Salaries and NodeFlair Recruiter. Some examples of personal data that we may collect about you include:
Your personal data will be collected by NodeFlair Pte. Ltd.
Personal data will be collected from you directly when you attend an interview with one of our staff members. At this time or prior to such interview, you will complete our registration paperwork or any other information in connection with your application to us for registration.
Personal data will also be collected when:
If you are a client the ways in which we collect information about you are when:
If you are a referee the ways in which we collect personal data about you are when:
4.4 website users
a. general - visiting our web site
You can visit our web site and browse without the need to disclose any personal data.
When you visit our web site with a registered account, we may record information such as the date and time of your visit, the server/IP address, which site was visited and the information viewed and/or downloaded. The information gathered may be used for administration and statistical purposes such as error logging. This information may be used to determine what areas of our web site are most beneficial to our visitors. NodeFlair may identify users of their browsing activities for the purpose of recruitment.
You can also view our advertisements on authorized third party recruitment websites which may either direct you to the NodeFlair website for you to log in and submit your application with personal data, or allow you to submit such data via the submit function of the third party website. If you submit your information to us through a third party website, please ensure that you read their privacy statement. Any personal data we receive we will assume that you have consented to allow us to collect, use, and disclose (as described in this Privacy Statement) your personal data for the purposes of evaluating your candidacy in relation to the vacancy posted or other vacancies which we may decide to engage in the future.
b. NodeFlair Recruiter
If you visit NodeFlair Recruiter (www.nodeflair.com/recruiter) and register on-line for employment opportunities (www.nodeflair.com/users/sign_up), we do collect some personal data about you, which you volunteer by filling in your details. The information required may include providing basic personal details such as your name, address, phone number and email address etc. You may also submit your resume or a position description. The information gathered at this point is stored in our database for retrieval and use by a NodeFlair staff for the purpose of recruitment, but not limited to it. Should the information not be used for recruitment purposes (including but not limited to the addition of salary data onto NodeFlair Salaries - www.nodeflair.com/salaries), they will be anonymised to leave out personal information (such as name, contact, official work title) that will directly jeopardise the anonymity of the information. By submitting your personal data in this way, you acknowledge and accept our Privacy Statement.
c. NodeFlair Salaries
We collect your personal data when you submit your salary package to NodeFlair Salaries, either using an offer letter, payslip, or manually entering the details.
Your personal data may be used in connection with:
Personal data that we collect, hold, use and disclose about clients is typically used for:
Personal data that we collect, hold, use and disclose about referees is typically used for:
Your personal data may be disclosed to:
6.2 related purpose disclosures (relevant for candidates, clients and referees)
We outsource a number of services to contracted service suppliers (CSPs) from time to time. Such CSPs may be located overseas. As part of the outsourcing arrangement with a CSP, they may need access to some of your personal data.
Typically our CSPs would include:
We take reasonable steps to ensure that terms of service with our CSPs recognise that we are bound by obligations under the PDPA to protect the privacy of your personal data and that they will not do anything that would cause us to breach those obligations.
Once we establish and maintain an employment, staffing or placement relationship with you, we use the data you provided to us, to comply with laws and regulations, including but not limited to employment law, tax and social security and national and international sanctions regulation compliance.
6.3 website users
If you have a rgistered account, your personal data may be disclosed to:
The submission of references is essential to the recruitment process as we give critical consideration to any input provided to us by your referees.
In submitting your application, you shall be required to submit the names and other personal data of referees you wish us to contact. Before you give us any personal data about your referees, you must notify each referee with the purpose of NodeFlair's use of their personal data and obtain their permission to disclose to us their data for the purposes of evaluating your candidacy for current or future vacancies that we may engage with you from time to time.
You can refuse to provide us with your personal data. However if you do not give us this information, we may not be able to provide our services to you. For example, if you are a candidate or a website user engaging with us on NodeFlair Recruiter, we may be limited in our ability to locate suitable work for you
We may sometimes use personal data for marketing purposes but only in the following ways:
We take all reasonable steps to protect your personal data from misuse, loss, unauthorised access, modification and disclosure.
We have a number of safety measures in place to protect your information. For example, your personal data is stored in secured offices and in computerised databases which require a login and password to gain access. Access to the database is only available to those who require such access. All staff are bound by a confidentiality agreement regarding company and customer information. Visitors to our premises are always accompanied by a member of staff for the duration of the visit.
As our information technology storage facilities and servers may be located in other jurisdictions, your personal data may be transferred to, stored, used and processed in a jurisdiction other than Singapore. You understand and consent to the transfer of your Personal Data out of Singapore as described herein and under sections 6.1 and 6.3.
Where we transfer your personal data to a country outside of Singapore, we will take steps to ensure that your personal data continues to receive a standard of protection that is at least comparable to that provided under the PDPA.
We generally rely on personal data provided by you (or your authorised representative). In order to ensure that your personal data is current, complete and accurate, please update us if there are changes to your personal data by informing our Data Protection Officer in writing or via email at the contact details provided below.
You are entitled to withdraw your consent for the collection, use and disclosure of your personal data by giving NodeFlair reasonable notice by sending a written request to our Data Protection Officer at the contact details provided below.
Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the implications of such withdrawal.
We may also ask you to verify your identity and for more information about your request.
In general (and provided you have given us sufficient information for us to process your request), we shall seek to respond/process your request within ten (10) business days of receiving it.
Please note that withdrawing your consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is required/permitted under applicable laws.
If you wish to make (a) an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, or (b) a correction request to correct or update any of your personal data which we hold about you, you may submit your request in writing or via email to our Data Protection Officer at the contact details provided below.
Please note that a reasonable fee may be charged for an access request. If so, we will inform you of the fee before processing your request.
We will respond to your request as soon as reasonably possible. If we are unable to respond to your request within thirty (30) days after receiving your request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so (except where we are not required to do so under the PDPA).
If you are a candidate, information provided by referees or from clients about you is often given on a confidential basis. Accordingly, disclosing the opinions given by a referee or client may have an unreasonable impact on the privacy of those individuals. If referees or clients provide information about you on a confidential basis, you may not access this information, and we will not be able to share it with you without the consent of the referee or client (as applicable).
We may retain your personal data for as long as it is necessary to fulfil the purpose for which it was collected, or as required or permitted by applicable laws. We will cease to retain your personal data, or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purpose for which the personal data was collected, and is no longer necessary for legal or business purposes.
As with most websites, when you visit our website, we may record anonymous information such as IP address (where not used to identify a specific individual), time, date, referring URL, pages accessed and documents downloaded, type of browser and operating system.
We also use “cookies” and other tracking tools. A cookie is a small file that stays on your computer until, depending on whether it is a sessional or persistent cookie, you turn your computer off or it expires. Cookies may collect and store your personal data. You may adjust your internet browser to disable cookies. If cookies are disabled you may still use our website, but may be limited in the use of some of the features.
Our website or communications may contain links to or from other websites. External sites that are linked to or from the NodeFlair web site are not under our control and you are advised to review their privacy statement. Users should note there are inherent risks associated with the transmission of information via the Internet and you should therefore make your own assessment of the potential risk to the security of your information.
Our Privacy Statement is reviewed and updated regularly, and the updated details will always be available on our website.
If you wish to contact us about any concerns or queries in relation to your personal data or this Privacy Statement, please contact:
NodeFlair Data Privacy Officer
address: 71 Ayer Rajah Crescent, #07-22, Singapore 139951, Singapore
For more information on NodeFlair's Terms of Service, click HERE.
(Last updated: 29 April 2021)